Privacy Notice and Data Processing Policy

At Regent Vespa, we prioritize the protection of your personal information. In accordance with applicable data protection legislation, including the Data Protection Act and other relevant privacy regulations, we hereby inform you of how your personal data will be collected, processed, and stored. This notice outlines the types of personal data we collect, the purposes for which it is processed, and your rights in relation to your personal information.

Definitions

For the sake of clarity, we provide the following definitions as per the Data Protection Act:

• Processing: This refers to any operation or set of operations performed on personal data, including but not limited to collection, recording, organization, storage, consultation, modification, retrieval, comparison, use, linking, blocking, communication, dissemination, deletion, and destruction, whether through automated or manual means.

• Personal Data: Any information related to an identified or identifiable natural person, legal entity, or organization, which can be identified directly or indirectly through reference to an identification number or other specific identifiers.

Purposes of Data Processing

The processing of personal data collected through the Regent Vespa website or via email and hardcopy forms is carried out for the following purposes:

1. Website Registration and Service Management: To facilitate registration on the website, granting access to specific sections, and to manage various services offered to users.

2. Contractual Obligations: To conclude and execute sales contracts, ensuring the fulfillment of obligations as set forth within the contract.

3. Operational and Legal Compliance: To carry out activities related to the management of existing contracts, including accounting, tax, commercial, and technical requirements. The processing of data in this regard will continue throughout the duration of the contractual relationship and, where necessary, thereafter to comply with legal and administrative requirements.

4. Marketing Activities (Subject to User Consent): With the user’s explicit consent, personal data may be processed to carry out marketing activities, such as sending promotional communications and newsletters, conducting user analyses, and improving products and services. Users may withdraw consent at any time by contacting us at contact@regentvespa.com. This processing may include communications via phone, email, SMS, or other means.

5. Customer Interaction: To respond to inquiries or requests related to Regent Vespa services and activities.

Methods of Data Processing

The processing of personal data will be performed using both manual and electronic tools, with all data handling being executed in strict adherence to the aforementioned purposes and to ensure the protection of data privacy and security. The data may be processed by third parties (referred to as Data Processors) engaged by Regent Vespa, as necessary, to support the data processing activities in accordance with this policy.

The methods used will always respect principles of security and confidentiality. Users are encouraged to promptly notify us of any necessary corrections or updates to their personal data to ensure its accuracy.

Duration of Data Processing

Personal data will be processed for as long as the contractual relationship is in effect, and thereafter only as required for compliance with legal obligations or for commercial purposes.

Types of Data Processed

The personal data that may be processed by Regent Vespa includes but is not limited to:

• Customer Information: Names, addresses, telephone numbers, email addresses, tax codes, VAT numbers, etc.

• Navigation Data: As part of regular website operations, the website’s IT systems may automatically collect certain personal data (e.g., IP addresses, browser type, access times, URL requests). While this data is generally used to ensure the functionality and security of the site, it may also be used to investigate any potential illegal activities or security breaches on the site.

• Data Provided Voluntarily: Any personal data provided voluntarily by users via email or website forms for purposes such as inquiries, account registration, or requests for services. Failure to provide necessary data may result in an inability to fulfill these requests.

• Judicial Data: In some cases, we may also collect judicial data to carry out preliminary checks, such as when facilitating the buying and selling of vehicles.

• Cookies: Please refer to our Cookie Policy for further information on how cookies are used on our website.

Optional Nature of Data Provision

Providing personal data is entirely voluntary. However, refusal to provide certain data, particularly data marked as mandatory (such as information required to process a request), may prevent us from being able to provide the service you requested.

For marketing purposes, the refusal to consent to the processing of your personal data for such activities will not affect any current or future relationships with Regent Vespa.

Categories of Individuals Who May Access Personal Data

Your personal data may be accessed by certain parties for the purposes outlined above. These include:

• Authorized Personnel: Individuals within Regent Vespa who require access to your personal data in order to perform their duties.

• Service Providers: Third-party service providers who assist Regent Vespa in fulfilling contractual obligations, such as financial institutions, data processing centers, and other business partners involved in the provision of services.

• Public Authorities and Legal Entities: In cases where the disclosure of personal data is required by law or for the fulfillment of legal obligations.

These entities will act as Data Processors and will be contractually bound to process your personal data in accordance with this privacy policy.

User Rights Regarding Personal Data

In accordance with data protection laws, you have certain rights with regard to your personal data, including:

• Right of Access: You may request access to the personal data we hold about you.

• Right to Rectification: You can request the correction of any inaccurate or incomplete data.

• Right to Deletion: You may request the deletion of your personal data, subject to certain conditions.

• Right to Object: You may object to the processing of your personal data on legitimate grounds, in accordance with the law.

To exercise any of these rights or if you have any questions regarding the processing of your personal data, please contact us at contact@regentvespa.com.

Policy Updates

This privacy notice may be updated periodically to reflect changes in our practices or in response to changes in applicable laws. Any changes will be communicated via this page, and, where appropriate, users may be notified directly.

We are committed to safeguarding your personal information and ensuring that our data processing activities comply with the highest standards of data protection and privacy laws.